Yes. In order to give your church a proper headcount for the event, every attendee must register online. Before the retreat we will send tickets, digital programs, and event details to each person who registers. After the event every attendee will gain access to the videos and talks from the conference.
Can we make this a free event for everyone in our church?
No. Over the past ten years of hosting conferences, we’ve learned that people are more likely to attend if they invest financially in the event. We hope to provide a great experience for your church and an event that attendees value. To remain consistent, every host site must have their attendees register online and pay the $30 registration fee. If you’re interested in giving back to your attendees, consider providing lunch and event day materials or resources with the proceeds from the registration fee.
What does it cost?
There’s no host license fee for host churches. Attendee registration will be $30. Fifteen of the $30 fee will go to RightNow Media to cover program and event costs, while the rest goes directly to the host site. We know that when people pay to attend an event they are more likely to show up, so we are setting registration at a low price to keep attendee headcounts accurate. The proceeds that go to your church will also help you offset any hosting expenses.
When will registration for attendees begin?
Between now and the end of October we will be focused on signing up host sites. Registration for attendees will open on October 29, 2018.
Will you share the attendee’s personal information with other ministries?
No. We will only use the personal information of attendees to communicate important information about the 2019 Work as Worship Retreat, and if attendees indicate that they would like to be contacted about RightNow Media and RightNow Media @ Work. Prior to the Retreat we will email each attendee a digital program including the schedule for the event itself. We will also follow up with attendees after the Retreat to make sure they receive copies of the talks delivered through the simulcast. In addition, each attendee’s host church will have limited access to their information to communicate event day details.
How will churches get reimbursed for attendee registration?
Within 10–14 business days of the Retreat, we will mail a check to each host site with its proceeds for the event. Please ensure that you provide a valid mailing address on your host site application in order to expedite the reimbursement process.
How will churches know the number of registered attendees for their site?
In the days leading up to the Retreat we will send each church a list of attendees, names, and emails for the purpose of communicating with attendees before the event.
How will international attendees be charged?
All attendees— domestic or international— will be charged in the amount of $30 USD. Credit card companies will account for the exchange rate, which will be reflected on the individual’s billing statement, like other international transactions.
How many people should I expect to attend?
We are designing this experience for churches of all sizes. Last year our average host site attendance was 10–15 attendees per location. We believe success to be less about size and more about how God uses the event to inspire local leaders to work with their faith in mind. Work as Worship is a discipleship opportunity where leaders may approach their church saying, “I want to grow in my faith!” The value of such an opportunity can’t be overstated.
Do I need any special equipment?
No. You will need an internet connection of 5–10 Mbps and a screen to display the video. Our team will work with you to answer technical questions and address any issues you may encounter.
What will the teaching cover?
Every speaker and real-life story will focus on what it means for Christians in the workplace to see their work as an act of worship. Some sessions will offer inspirational stories of leaders who have experience combining their faith with their work. Other sessions will deliver application for practically living out faith at work.
Do I have to be a pastor to sign up my church?
We are looking for people to champion the retreat at their church. Ultimately a pastor or staff member at the church will need to approve participation in the event, use of the church building, and any other logistics, but anyone can sign up the church and lead the event.
Where will the live Retreat be hosted?
The live Retreat will be held at Preston Trail Community Church in Frisco, TX.
Will there be a break for lunch?
Yes. There will be a built-in lunch break that will likely be about an hour long. The exact length will be confirmed closer to the event. Host sites will have the option to tell attendees to bring or grab lunch at a local restaurant or coordinate lunch for everyone at the church.
Can our church host lunch?
Yes. It is highly recommended that host sites coordinate lunch if at all possible using the proceeds from registration. We suggest keeping it simple with food that’s easy to order and distribute (such as boxed lunches or pizza). In the days prior to the event we will send final registration updates so you can have an idea of the headcount.
Can I do some programming during lunch?
Yes. Previously, churches have used the lunch hour to bring in local speakers, have their pastor share about the faith and work topic, hold a panel discussion, or have breakout groups at lunch tables to discuss the event material.
Will there be training on hosting the event?
Yes. Each church will be assigned a Work as Worship Specialist that will periodically reach out to registered host churches with event updates as the Retreat gets closer. Churches that provide multiple methods of contact for these updates will help ensure their event is a success. The Specialist will also provide direct contact information for any questions or emergencies that may arise. We will offer guidance in the following areas:
-Event Details – Everything you need to know about Work as Worship 2019.
-Technical Details – We’ll walk through how to stream the content and test equipment before the event.
-Localizing the Event – How to make this event a successful, local gathering for your community.
-Host Etiquette and Tips – How to set up the room, handle promotion, care for attendees, etc.
Will attendees have materials to follow along at the Retreat? When will we know topics for the day?
Yes. Prior to the Retreat we will email a digital event guide to attendees that will help maximize their experience. These materials will only be sent to host churches and confirmed registrants, so encourage all potential attendees to sign up as soon as possible!
Speaker topics and message titles will be posted on the website schedule as soon as possible.
Why did you choose Friday for the live event instead of Saturday?
For the past seven years we’ve hosted the Work as Worship Retreat locally in Dallas. During that time we have found that Friday results in a better turnout as attendees tend to have fewer scheduling conflicts.
Will you feature the videos from the Retreat on RightNow Media?
Yes. Work as Worship Retreat sessions will be made available on RightNow Media and RightNow Media @ Work in the weeks following the live event.
Will we have a trial run before the event to ensure the simulcast runs smoothly?
Yes. We will provide a few different opportunities for you to test the live stream. This information will be discussed in detail with your Work as Worship Specialist.
You can easily determine whether you meet the 5–10 Mbps standard by testing your internet speed at the following link: www.speedtest.net
What if our city has a snow storm and people cannot make it to the church?
In the event of a weather emergency we will email a secure link to registered attendees that will allow them to view the simulcast from their home or mobile devices.
If any buffer time happens during the simulcast, will the simulcast pick up where it left off or skip ahead to the live stream?
Performing the suggested tech tests will go a long way towards preventing any buffering issues. If the stream does experience buffering or needs to be reloaded, it will automatically resume to the “live” timing of the event. However, the software we use functions like a DVR and can be paused, replayed, rewound, and moved forward. This will prevent you from missing any of the content during the event.
How much bandwidth will it take to stream the Retreat?
Most high-speed internet connections will be able to support the simulcast. You don’t need to have state-of-the-art facilities. If you can stream videos from a service like RightNow Media or Netflix without interruption, there’s a good chance the simulcast will work just the same. But, we still suggest verifying your internet service capabilities and any data caps that might be in place at your church. The recommended download speed is 5–10 Mbps for the highest video quality. You should also take into account that your internet bandwidth is probably shared throughout your facility. Allowing attendees to use your Wifi or streaming other videos throughout the building can slow down your internet speed. We recommend asking people to stay off Wifi during the conference or making sure you have enough bandwidth for both the simulcast and attendees using the facility’s Wifi.
Will we have an opportunity to speak directly with your tech team?
Yes. We will have a Work as Worship Specialist assigned to your church and an event day support team available to help walk you through any issues. Performing the suggested tech tests ahead of time will help reduce any technical headaches that could arise during the event.